COUNTY CLERK AND COUNTY COURT
NOTE: If the court or clerk has bonds to report, the court or clerk must ensure that the bond was not forfeited because the individual did not appear for his/her court date. Funds related to bonds that were forfeited are not to be reported as unclaimed property. They should be reported directly to the State Treasurer's office for deposit directly to the Indiana Common School Fund.
- Indiana County Clerks and County Courts must typically report four different types of property each year:
- Child Support
- To ensure that the rightful owner will receive his or her funds, County Clerks and County Courts should report as much information as possible for each property. The most critical pieces of information that should be reported are the Social Security Number, last known address, and the court cause number.
- It is also important that County Clerks and County Courts prepare their reports using the NAUPA format. Indiana provides free software, the HRS program (designed specifically for the reporting of unclaimed funds), that enables Clerks and Courts to prepare their reports properly. Click here (opens in new window) to download the HRS program. Although it takes a few minutes to learn how to use the HRS program, most Clerks and Courts find that the HRS program makes the reporting of unclaimed property much easier. For more information on how to use HRS, see our Quick Tips on HRS Page.
- When reporting child support, the Court or Clerk should distinguish between court ordered child support and federal child support. The Court or Clerk's office should use the appropriate NAUPA code to properly reflect the correct child support classification - click here (opens in new window) to view the NAUPA codes.
- When reporting a property that has multiple owners, be sure to select "AND" in HRS Pro. For example, if there a property has two owners, select owner type = 2 and relation to 1st owner = AND.
Due Diligence Checklist
If you have performed all of these tasks, you have fulfilled your due diligence responsibility as a holder:
- Examine records to find all unclaimed property.
- Determine the owner of the property.
- Use other internal resources to locate owners. For example, if you work for a bank/financial institution and find an inactive account for Jane Smith, before you designate that account as unclaimed, please ensure that your institution does not have an active account for Jane Smith.
- Verify that the owner has made no verbal or written contact with you concerning the property.
- Attempt to contact the owners by first class mail at their last known address.
- Complete in no less than 60 days, but no more than 120 days, before filing report.
- Pay owners you locate.
- Download forms and instructions from the Web site.
- Report all unclaimed property to the state.